Back to Case Studies
Automotive / Wholesale Vehicle Auction

Ideal Vehicle Valuation (IVV) – End-to-End Digital Vehicle Auction Platform

A fully digitized, AI-ready workflow that streamlined acquisition → inspection → valuation → auction → billing for wholesale automobile brokerage.

40% FASTER
Vehicle Processing Time
Team
Expert
25% IMPROVED
Auction Sell-Through Rate
AIAutomotiveAuction TechDiagnosticsWorkflow AutomationFastAPILaravelDigital Transformation
Workflow Architecture

End-to-End Process Flow

Complete lifecycle automation from start to finish

IVV PROCESS

IVV Workflow Legend

Dealer Process
IVV Process
Vendor Process
Decision Point

Project Deep Dive

Explore the complete journey from challenge to solution

Client Overview

Industry:
Automobile Wholesale Brokerage
Location:
USA (Multi-state operations)

A wholesale vehicle brokerage handling thousands of cars monthly across multiple service centers, tow partners, and auction houses.

Challenge

The entire vehicle auction lifecycle was manual: pickups, inspections, diagnostics, valuations, and auction prep relied on paper workflows and phone calls. Lack of transparency, inconsistent inspection reports, and no centralized system caused delays, revenue leakage, and operational inefficiencies.

View 7 Key Pain Points
  • 1Manual vehicle acquisition, towing coordination, and check-ins
  • 2Non-standardized inspections (interior, exterior, mechanical)
  • 3No digital diagnostics or real-time vehicle status tracking
  • 4Manual valuation and inconsistent cost estimation
  • 5Auction preparation handled via spreadsheets and paper forms

Project Overview

Developed using Laravel PHP, Docker, AWS EC2, Python (FastAPI), and Llama-2 for AI-assisted diagnostics, automated valuation, and workflow intelligence. The platform centralizes the entire vehicle lifecycle—from acquisition to auction sale—into a seamless digital ecosystem.

Solution

SmallDay built a fully automated vehicle lifecycle management platform. Every step—from acquisition to auction House billing—is digitized. Workflows trigger automatically, AI enriches diagnostics, valuation becomes consistent, and clients receive real-time updates via portal.

View 8 Key Features
  • Digital vehicle acquisition and towing job creation (PDF page 4)
  • Automated check-in + VIN capture + diagnostics (page 5)
  • Interior, exterior & mechanical inspections (page 6)
  • AI-assisted valuation and quoting (page 7)
  • Reconditioning workflow + lane & lot assignment (page 8)
  • Auction participation tracking (online/on-site) (page 9)

Tech Stack

Backend
LaravelFastAPIPython
AI
Llama-2Custom ML taggingAI diagnostics
Infrastructure
AWS EC2DockerS3CloudWatch

Benefits

  • 100% digital lifecycle for wholesale vehicles
  • Faster acquisition-to-auction cycle
  • AI-driven valuation accuracy
  • Real-time diagnostic & inspection tracking
  • Improved transparency for clients
View 2 more benefits
  • Reduced manual effort and human error
  • Auction readiness and billing automation

Methodology

Approach:
Agile – 2-week sprint cycles
Practices:
  • API-first development
  • Microservices for AI tasks
  • Daily stand-ups and sprint demos
  • Automated testing and QA cycles

Client Testimonial

The AI/ML-powered pricing solution attracted stunned reactions from our dealer community. We reduced pricing variance, grew their profit margins, and saw inventory turnover rates improve week over week.Thank you, SmallDay team, for delivering such remarkable results.

John Fox
CEO
Ideal Vehicle Valuation Inc., USA
Measurable Results

Results & ImpactQuantifiable Outcomes

Real metrics across performance, business, and strategic dimensions

Performance Improvements

Vehicle Processing Time
40% FASTER
Reduced acquisition-to-auction cycle time
Automated workflows eliminated manual bottlenecks
Manual Data Entry Errors
65% REDUCED
Digital workflows eliminated paper-based errors
Automated validation and data capture
Inspection Completion Time
50% FASTER
Digital checklists and photo uploads streamlined process
Real-time status tracking and notifications

Business Outcomes

Auction Sell-Through Rate
25% IMPROVED
Better vehicle preparation and accurate valuations
AI-assisted diagnostics and consistent grading
Client Transparency
100% VISIBILITY
Real-time tracking from acquisition to sale
Portal access for all stakeholders
Revenue Per Vehicle
18% INCREASED
Optimized reconditioning and faster turnaround
Data-driven decision making

Strategic & Operational Value

Operational Scalability
3X CAPACITY
Platform supports 3x current volume without additional staff
Cloud-based architecture enables growth
AI-Driven Insights
PREDICTIVE
Llama-2 AI provides valuation and diagnostic intelligence
Machine learning improves over time
Digital Transformation
12 STAGES
Complete lifecycle digitization
IoT and ERP-ready architecture
3
Performance Gains
3
Business Outcomes
3
Strategic Wins
Let's Build Together

Ready to Build SoftwareThat Grows With You?

Partner with SmallDay Tech for performance-driven engineering that solves real business challenges

From consultation to delivery, we're committed to being the quiet force behind your transformation

CMMi Compliant
Agile-SCRUM
Expert Team
Proven Results